If there is no information from which to derive a warranty estimate for use in an accrual, consider using industry information about warranty claims. This is especially useful when other products in the industry are similar to those sold by the company. As mentioned, the warranty given to the customer is the type of contingent liability that we can usually make a reasonable estimation on the amount that be realized in each accounting period. The estimation is usually done with the past experiences that we have in our business. In this journal entry, both total expenses on the income statement and total liabilities on the balance sheet increase by the same amount.

That obligation generates a liability at the time the product is sold because the company has a liability that starts when the product is sold. In this case, the company ABC can record the warranty liability on the debit side of the journal entry for the settlement of payable with the repair parts on April 12 as below. For example, during January, the company ABC has sold 10 products for $100,000, all of which include a five-year warranty of repairs. Based on past experience, the average cost of the repairs over the warranty period is estimated to be 8% of the sale price.

And for this plastic toy car, company A applies a high 3% warranty claim rate based on an accrual-based accounting system. More information is now available, some of which might suggest that $14,000 is no longer the best number to be utilized for the final period of the warranty. As an illustration, assume that a design flaw has been found in the refrigerators and that $20,000 (rather than $14,000) is now the estimate of the costs to be incurred in the final year of the warranty. The reported figure must be updated to provide a fair presentation of the information that is now available. Estimations should be changed at the point that new data provide a clearer vision of future events.

Accounting entries for recording warranty expense

Further, if there is a lapse of Warranty, the business can reverse the provision. Here is what the business needs to pass the General Journal entry for the scenario mentioned above. Click here to extend your session to continue reading our licensed content, if not, you will be automatically logged off. PwC refers to the US member firm or one of its subsidiaries or affiliates, and may sometimes refer to the PwC network.

Proper recording of warranty expense is crucial for ensuring the books of accounts are correct. Accurate recording helps the company to track warranty costs and prepare accurate financial statements. High warranty expense can also lead to a decrease in customer satisfaction. If the warranty costs are too high, customers may feel as if they are not getting the full value of their purchase.

In practice, warranty claims are unlikely to exactly match historical warranty percentages, which is why some adjustments to the warranty liability account will be made from time to time. A business’ warranty expense is the cost of repairing or replacing items it has sold or is expecting to incur in the future. A business’s warranty period determines how much warranty expense it can incur, and the company no longer incurs warranty liabilities after a product’s warranty period has expired.

Why must companies record a liability?

Even though it may make our accounting record look worse, it is usually still necessary to make this journal entry in order to comply with the accounting rule. If this journal entry is not made in the January period, both total liabilities on the balance sheet and costs on the income statement will be underestimated by $8,000. The extended warranties are called service-type warranties and are regulated under IFRS 15. These give the buyer additional assurance of the product’s service and maintenance.

Provision for Warranty Example

In October, ABC receives a warranty claim, which it fulfills with a $250 replacement part. The entry for this claim is a debit of $250 to the warranty liability account and a credit of $250 to the spare parts inventory applications account. Warranties will create a liability account when the costs are probable and if the cost of the warranty can be reasonably estimated. Warranty liabilities will thus, be considered contingent liabilities.

Service-type Warranties

The entry will also help to ensure that the expenses incurred during the warranty period are properly accounted for. If the amount of warranty expense recorded is significant, expect the company’s auditors to investigate it. If so, develop a history of the actual cost of warranty claims, and calculate the relationship between costs incurred and the related amount of revenue or units sold. This information can then be applied to current sales levels, and forms the basis for a justification of the amount of accrued warranty expense. The warranty liability can be recorded by debiting the warranty expense account and crediting the warranty payable account in a journal entry. Following the matching principle of accounting, the warranty liability must be recognized when the firm makes the sale to guarantee that the warranty expense is aligned with the relevant sales income.

All the aspects of warranties, their types, accounting treatment, and nature have been discussed in detail. This elaborative article can help account for warranties to show the true profitability in the financial statements. According to the new revenue recognition guidance, sellers or companies must distinguish between assurance and service type warranties. On the other hand, in the service warranty case, the deferred income (liability) is credited against receipt of the cash. And deferred income is recorded and released when service is performed under Warranty. If the buyer purchases a specific product, they are entitled to the implied Warranty provided by the manufacturer.

The warranty period is the duration during which the company provides support for the product, which can range from a few months to a few years. Besides, the extended warranties do not fit under the criteria of capitalization of asset cost under IAS. If a buyer of a knife finds that the knife is blunt and not fit for cutting, the implied warranty of fitness is applicable for replacing such a product. However, one type of implied warranty requires oral or written assurance, which is the merchantable warranty.

Overall, the tax treatment of warranty expenses depends on the company’s accounting practices and the accurate estimation of future costs. Companies must ensure that they are accurately estimating the cost of warranty expenses in order to minimize their tax liability. The debit warranty expense is recorded as an expense to the business, reducing the net income. The credit warranty payable is recorded as a liability, representing an obligation to provide service or parts in the event of product defects or malfunctions.

Therefore, it is necessary to carefully calculate and manage warranty expense in order to maximize customer satisfaction and profitability. When done correctly, a lower warranty expense can result in improved customer satisfaction and increased profitability. On the other hand, a higher warranty expense can lead to a decrease in customer satisfaction and decreased profits. We hope this comprehensive effort will help you understand accounting for the warranty to show the true profitability in the financial statements. Therefore, for the entities purchasing extended warranties, it will be recorded as a normal operating cost. For the business entities purchasing the products with warranties, one of the most staggering questions is whether to treat the warranty as an operating expense or add it to the asset’s value.

Additionally, warranties reduce downtime by providing prompt repair services and replacements. In addition to recording the journal entry for warranty liability, companies should also make sure that they have adequate insurance coverage for the warranty. This will help to cover any additional costs that may arise in the event of a claim. Warranty liability is the type of contingent liability that the company usually needs to record and disclose as this liability is usually probable and can be reasonably estimated. Likewise, the company usually can reasonably estimate how much the warranty expense will incur based on its past experience.

On the other hand, the credit impact of the transaction is a recording of liability as the business may need to provide services in the future. By accepting money for an extended warranty, the seller agrees to provide services in the future. The revenue is not earned until the earning process is substantially complete in the future. Thus, the $50 received for the extended warranty is initially recorded as “unearned revenue.” This balance is a liability because the company owes a specified service to the customer. As indicated previously, liabilities do not always represent future cash payments. Assume in the year following the sale (Year Two) that repairs costing $13,000 are made for these customers at no charge.

The provision account will be debited against the repairs and replacement inventory account if the warranty is claimed. Before that, we should look at what a warranty is, the different types of warranties, and when a company accounts for warranty expenses. The debit impact of this journal entry is a reversal of the recorded provision as it has been utilized for the warranty claim. On the other hand, the credit impact of the transaction is the removal of resources that have been utilized in the exercise of Warranty. In any period in which a repair must be made, the expense is recognized as incurred because revenue from this warranty contract is also being reported.

To undergo an accounting treatment for a warranty, the first thing to question is what kind of warranty your customers have. Depending on the type of warranty, the accounting treatment also varies. A warranty is the promise of the manufacturer or vendor to the buyer; therefore, it will be an expense for the company if a warranty is claimed. In the later section below, we illustrate some of the examples showing how to account for warranty and passing journal entries to record warranty in the accounts of a selling company or a seller.

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